1st Meeting (01/20/2009)

Minute taken and typed by Feruza
Date: January 20th (Tue)
Time: 7:30pm - 9pm
Place: Starbucks

I-Week subthemes

Day 1: On board.
Day 2: Explore.
Day 3: Storm…
Day 4: Treasure hunt (Bazaar idea).
Day 5: Lighthouse/ Destination.

Day 1: On board

• Opening Ceremony->spokesperson (Becky, Magid, or Abe?)
• Life band
• Choir group who usually perform on Fridays at the Amphitheater
• Contact music/dance department; contact professors
• Band from Japan night
• Shiva (India) sing or dance (maybe she knows smb who knows smb who can sing/dance)
• Muslim Students Association- tabling, workshop
• Russian Department, email Julia Nemirovskaya (Feruza knows who she is)
• Contact Theater Department
• Check out "Eugene Weekly" for local happenings

Day 2: Explore

• China lion dance (Jessica's brother)
• Japanese elementary school (Yujin Gakaen)
• Korean drum
• African drum (contact Samir, Af.SU)
• Kanako with Simon playing on the instrument?
• Hawaiian dance

Day 3: Storm

• Find wushu/taekwondo/ karate .. any marshal arts performers
• Ask Nan about his hip-hop crew
• Azu from Japan with her hip hop dance
• Feruza's friend- an instrumental band
• Rochelle knows some performers from the Phillipino group
• Taiwanese hip hop group
• Black Students Union rap music?
• Movie nights at the MIC
• German folk dance workshop (contact German department)
• "Talant show" maybe?

Day 4: Treasure hunt/ Bazaar day

• "Treasure hunt", huh? (it's like having particular places to go and answer the questions. for example, the cashiers at the duckstore may be informed about the visitors… etc.)
• Contact Craft Center if they want to collaborate and sell their stuff
• Ask ASUO about the regular Street Fair thing. Could we have it on I-Week?
• Sell ISA shirts?
• Saturday market ppl may be contacted?
• Food competition?
• Contact Jordan Schnitz Arts museum (see if any gallery events are going on on these dates)

Day 5: Lighthouse/ Destination

• Fashion show
• Carnival?? less likely possible
• Arabic belly dance (contact Arab Student Union)

Tasks

• Come up with a letter to send to the outside performers
• Flyers for the event participation sign-ups

Budgeting

• Contact PR (Raymond) if they have finished the fundraising packet
• Ask Bryan what the I-Week staff is responsible to fundraise for (if PRs are also involved in fundraising)
• Potential restaurants (list will be coming up soon)
• Don't forget to confirm budget

More tasks to do for later or sooner

• Confirm performers and call them 1-2 days before the performance
• Ask Scheduling Office about tabling/sandwichboards
• Find volunteers for the I-Week events within ISA (+ their spring term schedules)
• Book the rooms (+back up rooms)
• Catering (solid sponsors and get the foods approved)
• Contact EMU regarding the equipments

During I-Week

• Pick up foods
• Have staff at the event places

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